Making Good PowerPoint Presentations

Carl Shank • February 11, 2023

How do you make good, eye-catching, informative and interesting PowerPoint™ presentations? Busy office people generally use either too much of a good thing (like templates) or too little and bore their audiences. Or, they see PowerPoint as the sum of all things and fail to give enough information for an accurate study or diagnosis of a project. The image below is an example of good information, but arranged in a boring and unattractive and clunky manner.

The slide on the left has problems. First, it gives too much data for one slide. The very first rule of PowerPoint (PP) is to make each slide clean and simple and uncluttered. There is too much here for one slide. Then, the font used (office Helvetica) is too bland and uninteresting. There is no differentiation between the title font and the content. There is not enough "white space" on the slide since everything is crowded in on it. And the size of the text is too small to read at a distance.

Note in the redone PP slides above, there is sufficient interest, clarity and an uncluttered feel. There is a distinction between the header font (here Formata Bold) and the text font (here ITC Stone Serif). They are large enough to read at a convenient distance. Indeed, this slide does not contain everything the original had, but then you use multiple slides. I like the black-on-white slide better than the white-on-black, but the point is clarity, simplicity and directness in a black and white format. Note also we dodge the standard bullet (•) in favor of what is called a "dingbat" (from Zaph Dingbat font). This adds interest. In addition, the company logo is on each slide, reminding the viewer of the source of the presentation. But what about colors?

Here we use a convenient colorful Microsoft PP Template. But note the washed out yellow on red background, which is never a good choice.  And the small and insignificant same type used for the subtitle.  Also, the alignment is off with "Making A Good Presentation" too close to the white line at the top. A better choice recommended by the template itself is below.

The choice of fonts used is better and the template is more interesting. I still think the subtitle is still too small for distance viewers. Here let me point out that there are a multitude of templates on Microsoft PowerPoint™ that are available, but most users have no idea how to use them and what to use of them in a presentation. Consequently, a too gaudy template choice is often used for a simple presentation and can be distracting to the audience. People pay attention to the bells and whistles of the template choice rather than the information being presented. What about motion graphics and animations on a slide?

This is the opening slide to an orientation for new staff to an architectural firm. In a day of animations and video snaps, this might be seen as an acceptable and "cute" way to begin the new staff orientation. However, it also may seem rather childish and unprofessional. The key here in PP is to use those animation elements and video snapshots carefully and professionally, not detracting from the business. This might be more appropriate to a children's classroom presentation or a fun get-together.

The free Lottie Animation is from Thomas Kiguru.

USING GRAPHICS & VISUALS

Using abstract concepts, like flow charts or complex ideas and data, custom illustrations can help create consistency and communication value with your audience. Make sure the graphics fit the image of the company. Do not use grainy, pixelated, low-resolution images or clip art in your presentations. (From Camille del Rosario, Design Pickle, "How To Improve PowerPoint Presentations: 15 Proven Tips)

CHARTS & GRAPHS. The key here in providing a compelling PP presentation is to lead the way. Point your audience to where you want them to be and to get your message across to them. Make the headline big and bold and set off the categories so that they are clear and readable. Then, make sure that what's important to you gets across to them. In the chart and graphic below, part of a PP church health presentation, the dull Excel stats are made into a viewable and attractive bar chart or graphic. The eight qualities tested through surveys are listed on the left of the bar chart. The lines are given to the church to indicate where they fall within universal health guidelines, the "red" line being the minimum health line, the "yellow" line the median health line, and the "green" line the best health mark for a growing and healthy church or congregation. The "purple"line is this church's average health for August 2021, with the dotted "black" line the average church health in the Northeast part of America in this time period. At a glance, this church can see where they fall on universal church health markers. The green bar indicates their healthiest factor, while the red bar, called the "minimum factor" in church health terms, indicates where work is needed. Note the background graphic used on the slide to indicate the source of the information analyzed (NCDAmerica).

Successful Layout & Design

By Carl Shank November 20, 2025
Industrial Revolution and Display Typography (1800–1870) I have recently viewed the broadcasts of Great Canal Journeys, a narrated insight into Britain’s canals and waterways by two married and retired actors. They have been responsible for the restoration of a number of Britain’s canal systems. They noted that the Industrial Revolution in that country brought about the almost demise of the canals for moving products across the continent. The railroads took over much of the movement of goods from one place to another. In much the same way, typography and printing were forever transformed by the Industrial Revolution. Britannica notes that “the Industrial Revolution changed the course of printing and typography not only by mechanizing a handicraft but also by greatly increasing the market for its wares. Inventors in the nineteenth century, in order to produce enough reading matter for a constantly growing and ever more literate population, had to solve a series of problems in paper production, composition, printing, and binding.”
By Carl Shank November 18, 2025
Advances in Typography (1500–1900) A Historical Sketch (Part 1) Early Renaissance (1500–1550) We had noted in the Blog “What Happened After Gutenberg: 1460–1640” (November 8, 2025) that movable type spread across Europe beyond its German roots. Gothic Blackletter type, though still used for religious and legal documents, began to give way to Venetian old style humanist faces. Influenced by humanist handwriting and calligraphy, Aldus Manutius and Francesco Griffo developed italic type for compact books. National printing centers became established in Venice, Italy, Paris and Lyon, France, Basel, Germany and Antwerp in the Netherlands The transition from Gothic to Italic typefaces was part of the broader evolution of typography that took place during the Renaissance period, driven by shifts in cultural, aesthetic, and technological factors. The Renaissance, beginning in Italy in the fourteenth century, marked a revival of classical antiquity and a move toward humanism. This brought a renewed interest in the legible, flowing scripts of Roman and Greek antiquity, which were more readable and aesthetically simple compared to Gothic lettering. The development of the printing press (ca. 1440) by Johannes Gutenberg created a need for more versatile and legible typefaces. The emerging humanist values aligned with a preference for typefaces that resembled the clear, round, and graceful writing of ancient Roman scripts.\ The Italic typeface was introduced by Aldus Manutius in Venice around 1501. Italic type is a cursive font based on a stylized form of calligraphic handwriting. Along with Blackletter (See Blog Jan 16, 2025 Blackletter Type and Universities) and roman type, italic has served as one of the major typefaces in the history of Western typography. Italics takes notable influences from hand drawn calligraphy, with italic letters normally slanted slightly to the right. Upper case letters may have typographic swashes, flourishes inspired by ornate calligraphy. The name “italic” comes from their Italian use, to replace documents traditionally written in a hand-written style called chancery hand. Notice also the small “end point bowls” on some of the letters, where the ink pen stopped for a second. While modern italics are often more condensed than roman types, historian Harry Carter describes Manutius' italic as about the same width as roman type. To replicate handwriting, Griffo cut at least sixty-five tied letters (ligatures) in the Aldine Dante and Virgil of 1501. Italic typefaces of the following century used varying but reduced numbers of ligatures. Manutius sought to create more compressed elegant typefaces that could fit more text on a page, catering to the rising demand for smaller, portable books. Italic was based on the handwriting of Niccolò de’ Niccoli, a Renaissance scholar and calligrapher. Italic typefaces are defined by their slanted, cursive-like appearance, with letters that have a flowing, dynamic quality. It allowed for more text to be fitted on the page and mimicked the handwriting style of humanist scholars, like the handwriting of Petrarch. The common italic “slope” was introduced in the sixteenth century — “The first printer known to have used them was Johann or Johannes Singriener in Vienna in 1524, and the practice spread to Germany, France and Belgium. Particularly influential in the switch to sloped capitals as a general practice was Robert Granjon, a prolific and extremely precise French punchcutter particularly renowned for his skill in cutting italics. Vervliet comments that among punchcutters in France "the main name associated with the change is Granjon's.” (Wikipedia on Italic Type) The insertion of an italic typeface alongside a roman face would wait until later to distinguish portions of a book not properly belonging to the work, such as introductions, prefaces, indexes, and notes; the text itself being in Roman. Later, it was used in the text for quotations ; and finally served the double part of emphasizing certain words. Italic type was not only more elegant than the Gothic but also more efficient in terms of space. It became the preferred choice for printed texts that emphasized classical learning, philosophy, poetry, and humanist literature. Italic was initially used for entire texts but later became more common for emphasis alongside Roman type.
Show More